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San Diego California Full Time Posted: Monday, 22 April 2019
 
 

Company Profile

Innergex Renewable Energy Inc. is a global player with an extensive and growing portfolio of assets in Canada, the United States, France, Chile and Iceland. The Company develops, acquires, owns and operates hydroelectric facilities, wind farms, solar parks and geothermal plants exclusively producing renewable energy.

Sustainable development producing positive social, environmental and economic results guides our actions. We are not only proud of the work we do, but also of the way we do it. Our many accomplishments and continued successes are made possible by our outstanding team of employees.

Innergex, a publicly traded company, has offices in Longueuil, Vancouver, Lyon and San Diego.

The position is based at our San Diego office.

Role and Responsibilities

Reporting to the Senior Director, Head of USA, the Administrative Assistant will provide optimal and seamless administrative support to the San Diego office and the US Development team. The main responsibilities are as follow:

RECEPTION

  • Greet guests and act as key point of contact for employees;
  • Manage building access cards for employees and visitors, and visitor parking;
  • Coordinate the onboarding of new employees with HR and IT;
  • Coordinate workspaces for visitors (including employees from other offices or sites, and other visitors); send out welcome emails as required to announce visitors;
  • Maintain conference room and employee common areas;
  • Monitor conference room calendar in Outlook;
  • Manage office and kitchen supplies;
  • Receive and process incoming mail and deliveries;
  • Manage outgoing mail and deliveries.

ADMINISTRATION

  • Assist Development and Real Estate teams with mailings and correspondence;
  • Organize and prepare expense reports for the San Diego office and the US Development team;
  • Assist Development team with the administrative and organizational requirements of requests for proposals;
  • Liaise with various suppliers: office supplies, caterers, office building management (tenant services), etc., and approve related invoices;
  • Manage office Health and Safety documents and represent office as Fire Warden as required by building management;
  • Assist with the coordination of internal and external events, including corporate outings, holiday gatherings and catering;
  • Assist with travel arrangements for the San Diego office and the US Development team;
  • Carry out additional administrative tasks as required.

Profile

  • Customer-service focused;
  • Versatile, autonomous, proactive and meticulous;
  • Strong organizational and priority management skills;
  • Solid interpersonal skills: ability to interact and communicate easily with people at all levels (both employees and external parties), with tact and diplomacy;
  • Demonstrated ability to work autonomously and within a team;
  • Energetic, adaptable and at ease within a growing company and in a context of change;
  • Good judgement and discretion, especially as it relates to managing confidential information;
  • Impeccable written and verbal communication skills;
  • Possess strong time management skills, able to meet deadlines and prioritize multiple projects.

Professional Requirements

  • Associate's or Bachelor's degree with a major or coursework in office administration or any relevant degree;
  • Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Powerpoint, and Excel;
  • Available to work regular office hours (8:30 a.m. - 5:00 p.m. PT).
  • Minimum of 3 to 5 years of experience in a similar administrative role;

San Diego California, United States of America
Office and Admin
Innergex
Karine Beaupre
JSDEV204
4/22/2019 8:04:16 AM

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