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Los Angeles (Downtown), California - USD Full Time Posted: Thursday, 11 July 2019
Job Description

A Private Nonprofit Corporation, An Equal Opportunity Employer

Program Analyst - Procurement
Job Announcement

We are looking for a responsible Program Analyst to join our Procurement Unit. The Procurement Unit interacts with a multi-level of managers and support personnel within the organization, overseeing various functions including WIOA compliance, special projects, and program and fund development. Our ideal candidate has previous administration and workforce development experience in managing contracts, is familiar with legal regulations and terms of use, and is able to demonstrate strong attention to detail along with the ability to analyze contracts with an eye toward reducing errors and ensuring compliance. Ultimately, the Program Analyst will be responsible for supporting the Procurement Unit activities, ensuring that assignments relating to contracts, programs and evaluation are up-to-date and conform to federal, state or local rules and regulations while meeting company goals.

Salary & Benefits:
This is a Full time position (40 hours/week) with a starting hourly wage of $23.79. Our Company has developed a comprehensive set of employee benefit programs to supplement our employees' regular wages. Our benefit package represents a hidden value of additional income to our employees, which include a 65% health cost reimbursement (for employee only), sick and vacation time, holidays and a competitive 401k plan. All Full time employees are invited to participate in the company's health benefits package after completing the 60-90-day employment introductory period.

Minimum Qualifications:

  • Graduation from an accredited college with a degree preferably in Business Administration or other related field;
  • At least 1 year of experience in a similar position (Experience may be substituted for education on a year-for-year basis.) ;
  • Must have great analytical and organizational skills;
  • Must be able to interpret law and policy;
  • Must have good communication, writing, and reading skills;
  • Should also have good working knowledge of administrative procedures, as well as proficiency in various computer applications and programs (eg Microsoft Word and Excel);
  • Must be able to work collaboratively and positively with all levels of management and staff
  • Ability to manage multiple tasks and projects in a timely manner, observe deadlines or due dates, adhere to reporting schedules, and work well under pressure;
  • Familiar with WIOA regulations is a plus!

Essential Duties and Responsibilities: Under the direction of the Procurement Manager, the duties of the Program Analyst include, but are not limited to, the following:

  • Assist in maintaining the tracking and progress of contracts/projects to ensure that performance objectives or delivery of services are met as contracted and that all deadlines and conditions described on contracts are met (eg payments and performance goals).
  • Maintain comprehensive project documentation, create and/or develop plans, formats, narratives and reports to present to grantors, boards, adhoc committees, and/or management as necessary and upon request; and creating and maintaining local tracking and database systems.
  • Perform administrative tasks and assist with contracting and procurement processes, including request for proposals, bid packages for distribution and bid selections.
  • Ensure responsive purchasing bids are solicited, price quotes are acquired and compared, issue purchases order and monitor vendor performance.
  • Assist with the preparation of project proposals, scope of work, timeframes, schedules and budgets.
  • Assist with program related research for development of grant proposals including labor market information, best practices, evidence based practices, etc.
  • Assist in preparing strategies and/or execute corrective action plans for nonconformance in a timely manner.
  • Review and update ongoing and existing contracts logs and insurance certificates.
  • Stay abreast of applicable laws, rules and regulation changes and ensure that all contracts, renewals, amendments and special requests or activities conform to guidelines as enforced by the Company and/or State and Federal governments.
  • Assist in the preparation and coordination of meetings, trainings, and minutes;
  • Provide other related support/duties as required.

Working Conditions
Performing duties of this position may require spending the majority of the day walking, standing, sitting at a desk and some lifting and bending for filing purposes. Applicant/Employee must also be able to work well under stress and meet deadlines. Applicant/Employee may be required to travel to other office locations for trainings and meetings within or outside our local area. Reliable transportation, a valid driver's license and proof of insurance are required. Applicant/Employee may also occasionally be required to travel statewide to attend conferences and/or training seminars in which such events may last three (3) or more days.

Los Angeles (Downtown), California, United States of America
South Bay Workforce Investment Board
South Bay Workforce Investment Board
7/11/2019 6:01:02 PM

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