We are excited to be supporting an independent regional law firm, recognised for having a positive long-term impact upon its people, its clients, its business partners, and its community. We have over two hundred employees.Their approach to people draws on enjoyment, health & wellbeing, developing talent, technical excellence, training, reward, and recognition.The main duties will be:

• Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
• Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
• Deal promptly with any finance requests such as billing, TT's in/out and any other queries that may arise
• E-filing, hard copy filing and file maintenance
• Handling various companies house and land registry searches
• Typing letters, emails and file notes as dictated by our fee earners Document production, amending and creating documents from our standard templates in line with our standards
• Liaise with the PA team as and when required
• Assist with the training of new secretaries
• Support fee earners with file opening process
• Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
• Liaise with other Secretaries to share tasks and discuss deadlines
• Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

Person specification" Excellent telephone manner and communication skills" Exceptional organisational skills with an eye for detail" Team orientated personality with the ability to work independently and with others" Flexibility and dependability" Ability to take the initiative and demonstrate proactivity" Ability to remain calm under pressure and work to tight deadlines" Conscientious, approachable, and enthusiastic" Have a positive approach to daily tasks" Ability to embrace change and do so in a positive and energetic way" Accurate typing speed of at least 60 words per minute" Excellent IT skills, proficient in Microsoft Office systems" Some legal experience in property would be a huge advantage but not essential.In return the company will provide a full induction, a successful team to join and a company which genuinely does care about its people.