EA
London
12 Month contract

A leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Team Profile:

Professionals within the Legal and Compliance Division (LCD) provide a wide range of services to our business units. They might help to structure a complex and sensitive cross-border transaction; advise on a new product introduction; develop a training program or defuse an investor dispute. They preserve the Firms invaluable reputation for integrity and protect the Firm from sanctions with policies and procedures that meet regulatory requirements around the world. They also strive to maintain cooperative relationships with governmental policy makers and the regulatory and self-regulatory agencies that govern the Firms businesses.

What will you be doing?
This role is an excellent opportunity for an executive assistant in a busy and demanding environment to provide department administrative support to the Legal and Compliance Division. In addition, they would be required to contribute individually and as a team player within the wider secretarial group. Secretarial and administrative responsibilities:
Develop good working relationships with Assistants within the broader LCD department and provide buddy cover as required ensuring consistent Assistant coverage during lunch breaks, holidays and sickness. Provide back-up telephone coverage to Senior Management including responding to, and dealing with, enquiries and fielding calls. Complete Divisional organisation charts on a quarterly basis using Visio.
Complete stationery orders for the Division as and when required and ensure the stationery room is kept tidy. When providing admin support:

• Control of business schedule and diary management. Act as a gatekeeper for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds prioritising time sensitive tasks and meetings.
• Arrange conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities.
• Co-ordinate and book travel including flights, hotels, taxis etc. within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance.
• Manage and process expense claims in a timely manner, ensuring all claims are within the Firm-wide Expense Policy and accounts payable deadlines are met. Process invoices via the Firms eBilling platform Team Connect and raise funding requests through PPM Prime.
• Typing of correspondence with excellent attention to detail, including but not limited to, the preparation of PowerPoint presentations and drafting routine correspondence.
• Processing incoming/outgoing mail, ensuring all post is dealt with quickly and efficiently.
• Ad hoc duties as and when required.

Skills

• Ideal candidate must have at least 5 years' experience in a similar high-performance environment.
• Ability to maintain confidentiality and discretion in all aspects of work.
• An experienced, confident, friendly 'people oriented' personality required with an ability to liaise with people at all levels to achieve work goals.
• Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Clear and concise written and verbal communication.
• Ability to use own initiative and judgment.
• Highly organised and capable of multi-tasking to meet deadlines.
• Excellent attention to detail.
• Intermediate/advanced Teams, Word, PowerPoint, Excel, Outlook, Adobe and all other Microsoft applications

Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailing